Who we are

We are Jewish Camps USA Ltd. Our registered office is 67 Torworth Road, Borehamwood WD6 4EU and our company number is 11125638.

Our contact details are:

07415737547

info@jewishcampsusa.com

www.jewishcampsusa.com

Jewish Camps USA (JCUSA) take your privacy very seriously and are committed to protecting and respecting your privacy.

This Privacy Policy applies to the personal information that we (JCUSA) and/or our interviewers (“Interviewers“) collect about you. Throughout the policy Jewish Camps USA may be referred to as we/us/JCUSA.

Where we refer to the Jewish Camps USA website we mean www.jewishcampsusa.com. Where we refer to the Program we mean the Jewish Camps USA program, where individuals take part in the Camp Counselor Exchange Visitor Program working at summer camps in the USA and Canada, individuals are officially hired to work at a Camp by one of the top people of the camps, Camp Directors.

 

Read this Policy to make sure that you understand our processes and how we manage your personal information.

Who does this policy apply to?

The terms of this policy applies to:

  • Camp Counsellors” – someone who registers to or applies to the Program to become a camp counsellor, and/or takes part in the Program as a camp counsellor
  • Visitors” – someone who visits and/or uses the Jewish Camps USA website but does not apply to the Program

 

Other Terms

Other terms that may apply to you:

  • Cookie Policy” – our Cookie Policy sets out the information about the cookies that are used on the Jewish Camps USA website
  • Policy Agreement” – if you apply to be a camp counsellor, at the end of the application you will need to read, understand and sign the policy agreement

 

Your personal data

When we collect data

We collect the following information from you:

  1. Information you give to us
  2. Information we collect when you visit the Jewish Camps USA website
  3. Information that is provided by third party organisations

 

1. Information you give to us

You may give us information about you:

  • When you register your interest in the Program (begin the application but not complete)
  • When you apply to take part in the Program
  • As part of the hiring process (in any interviews you have with Interviewers or Camp Directors)
  • When you take part in the Program
  • When you send us personal information so that we can process files (police check)
  • When you use the Jewish Camps USA website (when completing forms such as visa forms and flight forms that contain personal information)
  • If you provide feedback on the Jewish Camps USA website
  • If you contact or correspond with us (by phone, e-mail or otherwise)

When applying to take part in the Program, you:

  • ​Must provide us with your name, gender, nationality, full address, phone number, email address, skype name, date of birth, picture of you, dates you are available to work, passport validity date, current education status, current work status, skills, previous volunteering experience, previous camp experience, whether you have done the Duke of Edinburgh award, any non-educational qualifications, previous childcare experience, the reasons why you want to work at a Jewish summer camp, your Judaism requirements (if any)
  • Must provide us with information on whether you would like to work at a Camp in Canada, a day Camp or any requests to work at camp with a friend (if applicable then you must provide a name)
  • Must provide us with details of any criminal convictions
  • Must provide us with details of any medical conditions which are relevant to your ability to take part in the Program or to get a job at a Camp, which includes details of your medical history, vaccination history and any medical or health conditions (including any disabilities)
  • Must provide us with details of your emergency contact (including their name, telephone number, email address and their relationship to you)
  • Must provide us with details of three educational and/or professional referees (including their name, telephone number, email address, and their relationship to you)

Once you have confirmed your job at Camp, you:

  • Must provide us with your passport information and proof of address so that your police background check can be processed
  • Must provide us with your full name, email address, gender, date of birth, birthplace city, birthplace country, country of citizenship, passport number, job title at camp, start and end date of your camp contract so that we can get your J1 visa  documents processed

When taking part or after taking part in the Program, you:

  • May provide us with information about you, for example, in any feedback, comments, or complaints you make or provide about the Program or your involvement in the Program
  • May provide us with up to date contact details to enable us to keep in touch with you and have you involved in our post-camp program

 

2. Information we collect when you visit the Jewish Camps USA website

Each time you visit the Jewish Camp USA website, we will automatically collect:

  • Technical information, for example, your internet protocol (IP) address, the type of device (and its unique device identifier) you use, your browser type and version, time zone setting, browser plug-in types and versions, operating system, mobile network information and platform
  • Information about your visit to the Jewish Camps USA website, including the full Uniform Resource Locators (URL), clicks to, through and from the Jewish Camps USA website (including date and time), pages you viewed, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling and clicks), and methods used to browse away from the page
  • Cookies that are capable of identifying your device (see our Cookie Policy to understand which cookies the Jewish Camps USA website uses)

 

3. Information that is provided by third party organisations

When applying to take part in the Program and/or as part of the hiring process:

  • We will obtain information about you from our Interviewers
  • We will obtain information about you from your three educational and/or professional references

when taking part or after taking part in the Program:

  • We may obtain feedback, comments or complaints about you from Camps (including Camp Directors) and/or others taking part in the Program

 

How we use your personal data

We collect personal information so that we can effectively and efficiently provide you with the best possible service. The information we process depends on your interactions with us, with our Interviewers, Camps, Camp Directors and with the Jewish Camps USA website. The information we process also depends on the choices you make, and the consents you provide. You may choose not to provide us with certain information, but if this is the case we may not be able to consider you for the Program (when sharing that information is necessary for us to do so).

Read below on how we use your information if you apply to the program or are a visitor:

 

If you apply to the program

Types of personal information we collect and process about you:

  • Name
  • Gender
  • Nationality
  • Full address
  • Phone number
  • Email address
  • Skype name
  • Date of birth
  • Picture of you
  • Dates you are available to work
  • Passport validity date
  • Current education status
  • Current work status
  • Skills
  • Previous volunteering experience
  • Previous camp experience
  • Whether you have done the Duke of Edinburgh award
  • Any non-educational qualifications
  • Previous childcare experience
  • The reasons why you want to work at a Jewish summer camp
  • Your Judaism requirements
  • Details of any criminal convictions
  • Medical conditions
  • Medical history
  • Vaccination history
  • Any medical or health conditions
  • Emergency contact details
  • Details of three educational and/or professional referees
  • Passport details

Why we collect and process this information about you:

In no particular order:

  • To help us to identify you
  • To enable us to send you information about the Program, and/or other opportunities which may be of interest to you
  • ​To enable us and our Interviewers to contact you about the Program so that you can proceed in the process
  • To deal with any enquiries, correspondence, concerns or complaints
  • To support you with your participation in the Program
  • To check your eligibility for the Program
  • To co-operate with law enforcement and/or border control authorities
  • To fulfil a legal obligation
  • To promote you to Camp Directors and/or to allow them to contact you
  • To enable Camp Directors to consider your suitability to work at their Camp
  • To allow us to perform our obligations under our agreement with you, and to provide you with information and services that you request from us
  • To verify your visa eligibility and/or comply with visa regulations
  • To enable us to keep in touch with you after you have participated in the Program
  • To assess your fitness to work
  • To enable us or your Camp (including the Camp Director) to provide information to the emergency services if an emergency arises
  • To enable us or your Camp (including the Camp Director) to get in touch with your emergency contact(s) if an emergency arises
  • For referees: To verify your validity as a referee

Our legal reasoning for collecting this information about you:

In no particular order:

  • To allow us to perform our obligations under our agreement with you
  • To enable us to pursue our legitimate interests to allow a Camp Director to consider your suitability to work at their Camp
  • To enable us to pursue our legitimate interests to run a programme for those that have completed the Program
  • To enable us to understand your experience of the Program
  • To enable us to improve and promote the Program
  • Your consent
  • To assess your working capacity (including for visa purposes)
  • Substantial public interest (for insurance purposes).
  • To protect your vital interests

 

If you are a visitor

Types of personal information we collect and process about you:

  • Information we collect when you visit the Jewish Camps USA website

Why we collect and process this information about you:

  • To ensure that content on the Jewish Camps USA website is presented in the most effective manner for you and for your device
  • To analyse traffic to the Jewish Camps USA website
  • As part of our efforts to keep the Jewish Camps USA website secure

Our legal reasoning for collecting this information about you:

To allow us to continue our legitimate interests to:

  • Learn how the Jewish Camps USA website is used
  • Improve the Jewish Camps USA website
  • Keep the Jewish Camps USA website secure

 

More about the information we use

Where consent is required for our use of your personal information, we will ask you to positively opt-in by ticking the appropriate consent box or otherwise communicating your consent. You can change these preferences at any time.

Where you provide us with personal information relating to other individuals (emergency contact’s details or your referees’ details) you must obtain the consent of those individuals before doing so as we will contact your referees at part of your process on the Program.

 

Sharing your information

We may share your personal information with your consent or as is necessary with selected third party service providers in order to consider you for the Program and/or to secure you a job at a Camp.

We expect all third party service providers to take the appropriate security measures to protect your personal information. We do not allow our third party service providers to use your personal information for their own purposes and we only permit them to process your personal information for specified purposes in accordance with our instructions.

Why might you share my personal information with third parties?

We may share your personal information with third parties where it is necessary in order to consider you for the Program or to place you with a Camp, where required by law (visa), or where we have another legitimate interest in doing so, that is not revoked by your interests and rights.

Who will you share my personal information with?

We will share, and in some cases, you will provide certain information about you:

  • We use Google to track your usage of the Jewish Camps USA website. We do so to improve our users’ experience of the Jewish Camps USA website

In addition, if you apply to the Program:

  • We will share certain information about you (name, age, education and/or employment history, camp and childcare experience) with Interviewers to allow them to successfully carry out accurate interviews for you to be part of the Program.
  • We will share certain information about you (name, age, education and/or employment history, camp and childcare experience, information about your health) with Camp Directors to enable them to consider potential Camp Counsellors to work at their Camps.
  • We will share certain information about your (passport details) with the CBS screening house to enable them to process your police background check.
  • We will share certain information about you (name, address, date of birth, full passport details) to The JCC Association (The JCCA) to allow them to process your J1 visa documents with the relevant embassies and government departments, to enable you to gain a J1 visa for your participation in the Program.
  • We may share your contact details (including your name and address) with FedEx, the mail and logistics company. We do so to enable FedEx to deliver a visa pack to you to enable you to complete the visa application.

You may choose not to allow us to share certain information, but if this is the case we may not be able to consider you for the Program (when sharing that information is necessary for us to do so).

 

Retaining your information

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for.

In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

The following retention periods will apply, unless we inform you otherwise (or you request that we erase your information).

If you register your interest, or apply to take part in the Program but do not take part in the Program:

  • We may retain some of your personal information (including your name, email address and date of birth) for a period of two years following the date when you first completed your registration and/or application.

If you take part in the Program:

  • We will process your personal information while you take part in the Program, and may retain some of your information for up to five years from the end of your Program.

If you fill out the reference form on the Jewish Camps USA website:

  • We will process your personal information to verify you are a valid reference for the Jewish Camps USA applicant. We may retain some of your information for up to five years but it will not be used for any marketing.

 

Transferring your information overseas

We may transfer the information we collect from you to Camps, to The JCCA and other relevant third parties based in the U.S. We do so as it is necessary for us and for Camps to consider you for the Program, and so that you can take part in the Program.

 

Children

The Program is not directed to anyone younger than the age of 16. If you learn that anyone under 16 has submitted personal information to us, please contact us and we will delete the information.

Keeping your information secure

All personal information that you provide to us is stored securely.

We limit access to your information to those of our Interviewers and other third parties who have a reason to know.

Once we have received your information via the Jewish Camps USA website or email, we will use strict procedures and security features to try to prevent unauthorised access.

 

Updating and accessing your information

You have the right under data protection laws to access personal information held about you, subject to certain conditions, and to request it to be changed or deleted.

If you would like to access or amend the personal information which we hold about you, or if you would like us to stop using your personal information, please contact us.

 

Marketing

When you apply for the Program we will ask for your consent to send you information by email, SMS and/or via social media about opportunities or services of ours which may be of interest to you (including, for example newsletters and events).

We will not provide your personal information to any businesses for marketing purposes. At anytime you can change your preferences by contacting us.

 

How to contact Jewish Camps USA

Our registered office is 67 Torworth Road, Borehamwood WD6 4EU and our company number is 11125638.

07415737547 | info@jewishcampsusa.com

 

Any changes we make to our Privacy Policy in the future will be posted on this page and, where appropriate, notified to you by email or otherwise. Please check back frequently to see any updates or changes to our Privacy Policy.

This page was last updated August 2018.